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City of Gastonia Alliance for Community Enrichment

lana.dupont@gastonianc.gov

150 S. York Street Gastonia, NC 28052

(704) 866-6906

A.C.E. Block Party Trailer Reservation Application

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Are you reserving the Block Party Trailer on behalf of a formally Recognized Community through the A.C.E. Program?

Block Party Event Date

Will this Event be Taking Place on City Property?

Provide the Address of City Owned Property Where Event will be Held?

Will your community need access to a Sound System (at no charge) for your event? Sound System includes two (2) speakers, speaker stands, and required cables for use.

The event will generate no significant complaints from the public regarding noise, glare, traffic, odor, or other public nuisance.

Block Party Trailer Delivery and Pick-up

The Block Party Trailer will be delivered and will remain stationary during the entire weekend of the block party event. Residents will not be permitted to move the trailer once it has been delivered. The Trailer will be delivered to the designated location on the Friday before your event and will be picked up on the Monday following your event. 

The event organizer (applicant of Block Party Trailer Reservation) must be available to meet with the City's Neighborhood Program Administrator, or assigned City staff member, at the designated delivery date. This will allow an opportunity for the City staff member to orientate the event organizer of the Trailer and conduct an inventory check of items inside the Trailer.

The event organizer is not required to be present during the Trailer Pick-up time, but should the event organizer like to be present during the "After-Event Trailer Inventory Check", he/she can notate that they will be present during pick-up.

Select a time for Delivery and Pick-up between the hours of 8:30 AM and 4:00 PM. The Neighborhood Program Administrator will follow-up with the applicant to confirm Delivery and Pick-up times requested. Please note that the Delivery address is only a request. City Staff, including Police, will help to determine an approved location for the trailer.

Trailer Delivery Location (The Trailer will remain at this site until Picked-up by City staff member)

Trailer Delivery Date and Time Request

Select the Friday prior to your event and request the time for Trailer to be Delivered (Between 8:30 AM and 4:00 PM)

Date Picker

Please confirm that the date and time selected above reflects that which you intended. The time is based on a 24-hour clock. If you desired 1:00 PM, you would enter 13:00. (2:00 PM = 14:00, 3:00 PM = 15:00, etc.)

Trailer Pick-up Date and Time Request

Select the Monday after your event and request the time for Trailer to be Picked-up(Between 8:30 AM and 4:00 PM)

Date Picker

Please confirm that the date and time selected above reflects that which you intended. The time is based on a 24-hour clock. If you desired 1:00 PM, you would enter 13:00. (2:00 PM = 14:00, 3:00 PM = 15:00, etc.)

Will the event organizer be present during the Trailer Pick-up for "After-Event Trailer Inventory Check"?

Applicant Information

Full Name of Applicant

Full Address of Applicant

Secondary Point of Contact Information

Full Name of Secondary Point of Contact

Street Closure and Noise Permit Information

Should your event require a street closure for the safety of the participants, please contact Lana DuPont, at 704-866-6906, or lana.dupont@GastoniaNC.gov, to receive more information regarding this request.

Will your event require a street closure?

Upload Temporary Street Closure Petition Form

Click Here to Upload

Will your event have amplified sound? (use of Sound System)

If amplified sound is being utilized during your event, you must submit a notarized Noise Permit Application to the Gastonia Police Department. A Noise Permit Application can be found on the City of Gastonia Police Department's website here:

https://gastonianc.gov/images/files/police/documents/F-500-07-noise-permit-20150714.pdf

Follow the instructions provided on the Noise Permit Application in order to receive approval for use of amplified sound. Should you have questions regarding this Noise Permit Application process, please call the Police Department Non-Emergency Number at (704) 866-3300. 

Site Map

The site maps are required to have the area where the event is taking place, any streets that will be closed or obstructed, any barriers or traffic control devices that will be erected, the location of any concession stand, booth, or other temporary structure of facilities, and the location of proposed fences, stands, platforms, benches, or bleachers. The diagram should also clearly delineate the geographical boundaries of the event and indicate the location of any temporary structures such as stages or vendor booths. Screenshots of the facility will not be accepted.

Upload Site Map of Event Boundaries

Click Here to Upload

How did you hear about the A.C.E. Block Party Trailer?

By using the A.C.E. Block Party Trailer, what do you hope to accomplish? (Check all that apply)

Upload File(s)- Certificate of Insurance *required if attendance is greater than 1,000 people.

Click Here to Upload

WAIVER, RELEASE, AND INDEMNITY AGREEMENT

I, _________________________________________________, the undersigned, a private person, for and in sole consideration of the privilege of utilizing the City of Gastonia’s (“City”) Block Party Trailer and the equipment, accessories, and other property contained therein (collectively the “Trailer” herein) during the period from _(date of trailer drop-off)_  to _(date of trailer pick-up)_, do hereby voluntary and freely execute this Waiver, Release and Indemnity Agreement and certify that I have personally requested the delivery and use of the Trailer.

By requesting use of the Trailer, I agree to assume responsibility to receive the Trailer upon delivery and notify the City for pick-up of the Trailer the Monday following the event, or at a time mutually agreed upon by both parties. Upon delivery of the Trailer, I agree to inspect the Trailer and report any defects or damage to the City prior to my acceptance of the Trailer for use. I further agree to return the Trailer to the City in the same condition in which it was received, save for ordinary wear and tear which may occur. I further agree to report to the City any damage to the Trailer which occurs while it is in my possession.

By signing this Waiver, Release and Indemnity Agreement, I do hereby agree to assume for myself and those I permit to utilize the Trailer the risks and dangers related to the use of the Trailer and its attendant materials, including but not limited to property damage and/or personal injury resulting from the acts of third parties, whether caused by errors, omissions, or negligent acts of third parties or myself; property damage, and/or personal injury to me resulting from my own activities, errors, omissions, or negligent acts; property damage and/or personal injury to others resulting from my own activities, errors, omissions or negligent acts.

I do hereby waive all claims, release, indemnify, defend and hold harmless the City of Gastonia and all of its departments, officials, officers, agents and employees, in both their public and private capacities, from any and all liability, claims, suits, demands, expenses of litigation or causes of action which may arise by reason of injury to persons or loss of, damage or loss of use by any property occasioned by error, omission or negligent act of myself or any other persons with regard to this agreement, and I will, at my own cost and expense, defend and protect the City of Gastonia against any and all such claims and demands.

I do hereby further agree to indemnify, defend and hold harmless the City of Gastonia and all of its departments, officials, officers, agents, employees, from and against any and all claims, losses, damages, causes of action, suits and liability of every kind, including all expense of litigation, including but not limited to court costs and attorney fees for death, personal injury or debt of any person; or for loss, damage to or loss of use of any property arising out of or in connection with this agreement. Such indemnity shall apply whether the claims, losses, damages, causes of action, suits or liability arise in the whole or in part from the negligence of the City of Gastonia, its departments, officers, officials, agents or employees. It is the express intention of the parties hereto, both myself and the City of Gastonia, that the indemnity provided for in this paragraph is indemnity by the undersigned to indemnify and protect the City of Gastonia from the consequences of the City of Gastonia’s own negligence, whether that negligence is the sole or concurring cause of injury, death or damage.

It is further agreed that the execution of this Waiver, Release and Indemnity Agreement will not constitute a waiver by the City of Gastonia of the defense of governmental immunity, where applicable, or any other defense recognized by the courts of the State of North Carolina.

I have read the Waiver, Release and Indemnity Agreement and understand its terms. I execute it voluntarily and with full knowledge of its significance.

You must sign below acknowledging that you have read and agree to the terms and conditions presented above.

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